Catholic Relief Services-USCCB Ghana: Administrative Officer

Catholic Relief Services-USCCB Ghana, (CRS) an international non-governmental agency specializing in relief and community development is seeking qualified candidates to fill a senior position as Administrative Assistant to be based in the Tamale office. The incumbent will report the CRS Administrative Officer.

Purpose:
The Administrative Assistant will ensure that all visitors are well received; all telephone calls responded to and/or placed promptly and courteously, maintain a professionally organized reception environment. Also ensure efficient management of all stocks, staff leave and administrative records.

• Handle visitors effectively and courteously, respond to inquiries and relay messages appropriately
• Receive and make phone calls as well scan documents, and properly handle sensitive documents
• Review and process international and post-paid mobile phone bills for settlement
• Deal effectively and efficiently with all outgoing and incoming correspondence prior to distribution; sort and distribute mail and various materials
• Maintain lobby and front desk area clean and free from clutter
• Manage the stationery and provisions store maintaining up to date records and order materials and supplies as necessary
• Conduct periodic stocktaking in consultation with supervisor and Finance
• Organize, update, and file documents
• Review requests for annual vocation, sick leave and personal days by staff for appropriateness of documentation
• Prepare staff monthly cost allocation reports for review and submission to Finance
• Provide clerical and secretarial support as required

Salary: Commensurate with experience 

Required Skills or Experience

• HND in Secretaryship and Management with minimum of two (2) years working experience in a similar position or DBS (Secretaryship and Management) with three (3) years working experience
• Must be proficient in the use of MS Word and Excel
• Must have good oral and written communication skills
• Good interpersonal skills (e.g. ability to handle difficult visitors)
• Must be confident with a positive attitude